Assistant Manager - Controlling and Operations

Main Tasks:

• Support in monthly reporting file preparation as OpEx, CapEx, Cost vs Recoveries, Headcount, Variance Analysis
• Support in sending cost center allocations for billing and internal charging. Support in NTBT billing for Research
• Support in consolidating inputs/workings from research groups for billing, reporting and audits.
• Support in creation of CIR and EA
• Coordination with finance team for correct invoice accounting and vendor payments
• Support asset accounting and verification
• Support Costs Center Creation/Modification and allocation setup.
• Support in statutory audit preparations

Procurement

• Obtaining quotations for Lab consumables / Lab Chemicals / Misc Spare parts, lab equipment’s etc.
• Regular delivery follow up of ordered material.
• Coordinate & maintain data for End user declarations
• Responding to vendor queries on delayed payments.
• Regular filing / documentation of all high value orders
• Co-ordinate with suppliers during service requests & for BD/PM visit calls.
• Co-ordinate with internal/external stakeholders on regular basis.
• Assist for Data analysis, automation processes.
• Assist in Monthly spend/savings reporting
• Work as a backup during other team members absence

Storage & Logistics

• Review the Open GR/IR data, whenever demanded by Finance Team
• Keeping track of the consumption of the common lab consumables
• Keeping track of the restricted chemicals
• Supporting in Acquiring licenses for storage and procurement of chemicals (whenever required)
• Support store manager in documentation e.g. Gate pass, incident reports, training reports etc.
• Waste management: Documentation and record management

Accountability and Impact of the Role:

• As integral member of RG/AM team proactively providing solid relevant data and keeping records updated for Controlling, Procurement and Storage. Act as operational backup for all three function.
• Identify, trigger and monitor the realization of cost saving potentials.
• Conduct self-audits within the requirements of local Laws.
• In addition, conduct Self-audit upon request or own judgment to ensure strict compliance for all business-related processes.

Minimum Qualification Required for the Position:

• Education: Post Graduation
• Working Experience: 5+ years
• Technical & Professional Knowledge: Hands-on experience in Budgeting, Forecasting, Reporting, Resource Planning, Variance Analysis. Experience in SAP, Office Tools and BW tools.